Southminster Steinhauer United Church
Seeking Church Office Administrator
General Description: The
Church Office Administrator, a self-starter requiring
minimum supervision, will provide confidential administrative support to
the Ministry Team as well as the Board and Committees of Southminster Steinhauer
United Church,
Accountability: The
Church Office Administrator is accountable to The Board of Southminster
Steinhauer United Church as the employer.
The Ministry & Personnel Committee will act as liaison to the
administrative staff, and the Administrative Assistant will be under the
day-to-day supervision of the Ministry Team.
Working Hours:
This is an up to 30 hour per week position, Monday through Friday, hours
to be determined. Any overtime must
first be approved by either a member of the Ministry team or a member of the
Ministry and Personnel Committee.
Areas of Responsibility:
1. Acts as first point of contact (telephone and
in person) and represents
2. Provides administrative and clerical support
to the Ministry team
3. Provides administrative support to the Board
and committees within the congregation such as the music team, congregational
care, etc.:
a) Provides secretarial support to the church community
as time permits. This may include
preparing tickets and flyers, special service bulletins, contribution envelopes
for special purposes, maintenance of membership lists, directory listing,
invitations, maintaining minute books and other items as time permits.
b) Act as recording Secretary to the Board
during their meetings and takes responsibility for providing follow up and
tracking actions resulting from motions.
4. Responsible for maintenance of data bases,
membership records and registers, committee minutes, baptism, marriage and
funeral records and completing annual statistical reports
5. Produces, proofreads, copies and distributes
items of communication to the congregation:
a) Prepares slides for PowerPoint presentation
for Sunday and special services as requested
b) Prepares, proofreads, emails, and prints the
weekly Morning Messenger
c) Maintains and keeps up to date the church
calendar of activities and space use for congregational and non-congregational
use
d) Publishes a semi-annual Reminder for the
congregation.
e) Prepares the annual report from information
gathered from church groups and administration, as well as seeing to the
printing of the Annual Report. Facilitates the distribution of this report
6. Responsible for coordinating daily use of
space in the church building according to church policies:
a) Maintains a schedule for the use of church
space prepared several months in advance
b) Coordinates and assists with requests for
space, meets with prospective users, and consults with the ministry team and/or
board regarding unusual requests
7. Performs duties in the area of general
a) Serves as the web administrator and regularly
updates the website (training provided if necessary)
8. Other duties that may be required
Skill Requirements
o
Excellent
oral and written skills
o
Above
average organizational skills – establishes appropriate priorities and balances
workload accordingly; ability to manage multiple deadlines.
o
Ability
to develop specific goals and plans, to prioritize, organize and accomplish the
work
o
Excellent
mastery of editing and word processing skills
o
Excellent
mastery of computer skills including the MS Office(Word, Excel, Publisher,
Power Point), Microsoft Outlook, Revelations
o
Website
maintenance skills
o
Proficiency
in navigating the web
Desirable Qualities
o
Knowledge
of
o
Comfortable
working in a progressive affirming environment
o
Willingness
to participate in Professional Development as needed
o
Willing
to be a affiliated with the United Church Office Administrators Association of
Edmonton Presbytery of the United Church of Canada
o
Self-starter
that can work with minimal supervision
Salary: Between $15 and $17.50 per hour with benefits
Please
send your résumé to the following address:
Southminster-Steinhauer
United Church
Attention:
Ministry and Personnel
10740 19 Avenue NW,
Or email it to sgallowa@interbaun.com
Applications will be received until the position is
filled.